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Business Meetings Easy Do's and Don'ts
Ah, the business meeting! Who hasn't had to sit through 8 boring hours of power point? But now it is your job to entertain the troops while trying to inform them at the same time. What do you do?
As a conference coordinator, I have seen the good, the bad and the ugly of business meetings. Below are a few little things that should help things go a little smoother. 1. WATER! Yes, I know, some conference centers charge for it but, c'mon...people need water. Ask the place you are booking to put water pitchers and glasses at every other seat (makes the meeting look "official") or bottles of water at every setting. Have water available all day. 2. Know your AV...make sure that if you are plugging into the hotels internet or wireless connection that you know how to work it. Test it BEFORE your meeting. 3. Avoid the lunch rush. Have your meal catered in. It will avoid a big disruption and keep things flowing smoothly. Many places offer budget minded deli sandwich buffets. 4. If they must leave.....If you are going to stop the meeting for lunch, allow people ample time to seek food and parking. 1 hour is usually cutting it close unless their are restaurants within walking distance. Thirty minutes is NEVER enough time. Allow at least an hour and a half in major metropolitan areas. 5. Gimme a break! I have read varying information about how long the human mind con concentrate at maximum efficiency. I find that meetings where breaks are spaced out every hour and fifteen minutes seem to work best--long enough to present a good bit of info but not so long as to where everyone is going stir crazy. |
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